When Is the Right Time to Set Up a Meeting?

It is normal for an organization to call its members for a meeting to discuss points such as progress, an emerging issue, or any other reason associated with the company’s operations. These meetings have to be effective, and to achieve that, you have to choose the best day and time to plan the meeting.

So, are you wondering how you can choose the right time? Then continue reading this article to find out the perfect formula in determining the right time to hold your meeting.

Choosing the right day

First, you should know when not to hold a meeting. No one likes attending meetings on their days off, especially when they can be relaxing at home or out with friends. Only in cases of emergency could you do so.

Fridays aren’t good, either, as most people would be gearing for the weekend already. You might think that Mondays are the best option as it is the start of the week. You couldn’t be farther from being right, though. On Mondays, people either haven’t fully moved on from their weekends yet or are mentally preparing themselves for the week ahead. They wouldn’t be able to give their full, undivided attention.

To have the best participation, input, and productivity from participants, the best days for meetings would be Tuesday, Wednesday, and Thursday.

Choosing the right time

Meetings held early in the morning are not advisable, as many employees are still sleepy and may not be in favorable moods for pitching in. The employee may also need to wake up extra early to prepare for the meeting, which I am sure they would not be happy about cutting their hours of sleeping short.

Setting up meeting rooms in Manchester very late in the afternoon may have most participants dreading it and continually glancing at the time waiting for it to end. Their minds will be far away from the topics on the set agenda for the meeting.

Often looked over, mealtimes should be a factor when choosing when to have a meeting. Holding a meeting after heavy mealtimes, such as breakfast or lunch, may result in the employees being drowsy and sluggish. It is more convenient to have a meeting between such mealtimes, and instead provide snacks and refreshment before or after the meeting, to boost energy levels.

In conclusion, the best day to have a meeting would probably be Tuesday or Wednesday which are in the middle of the week. A mid-morning meeting held between 10 am, and 12 pm would be ideal for maximum participation and concentration from attendees. By this time, the employees would have settled in at work and will be more alert, as they would not have dealt with a lot of tasks yet. Are you having trouble getting the right spot for your meeting? Visit Venue Finder for a variety of meeting rooms in the UK.