How to Organize a Successful Event

Anyone can create an event: tell people where to go, and when to show up. Creating a good event is more difficult. It takes time and effort to plan a successful function. Sometimes, the end result isn’t great. Usually, it’s because the party planner didn’t consider important aspects, like the event furniture rental. Fortunately, we’ve identified five things that can pave the way to a wonderful occasion. 

1. Consider the Theme of the Event

The theme you choose is important, as it provides three key functions.

• It ensures cohesiveness.  A fully-fleshed out theme unites the objectives,  communications, and branding of your event. 
•  Themes create buzz. When done correctly, a theme can work as a promotional tool for your event.  As communication and pre-event activities occur, your guests should start talking about the upcoming occasion.  They will talk among their friends and possibly mention it on social media. Feel free to feed the hype by creating one-of-a-kind backdrops and photobooths for your guests.  Consider creating a hashtag and using social media to track the buzz.
•  A theme focuses on your guests.  Tie your branding and other event assets back to your theme. 

2. The Importance of Top-quality Vendors

Top-quality vendors are always worth their price.  What makes them the best is they bring with them several skills more than you paid for. Here are a few examples.

• Excellent people skills.  Whether it be to handle VIPs or motivate service staff, they can do it all.
• Flexible.  To keep the event running smoothly, they can do many jobs.  You may not even realize there was a problem until afterward.
• Super-organized. The ability to multi-task successfully makes them top-quality.
• Creative problem-solvers.  They walk with their own emergency kit which can solve any issues that arise.

3. The Right Venue

Your venue puts limits on the type of event you can have. When choosing a location, you must take into consideration:

• Is it the right size for your guest list and planned activities?
• How much does space cost, and what amenities are included?
• Where is it located?  Is parking easily available?
•  Are there limits on vendors?  For example, many locations limit the event furniture rental vendors you can use. 
•  How does the ambiance work with my theme?

4. Create a Good Menu

Good food and drink are a must, and it doesn’t have to be expensive.  Poor food service can make people sick. Even if best food practices are followed, tasteless food makes for sad guests. Just as bad is when the food tastes good, but there isn’t enough for everyone. When choosing your food vendor, set up a time for a menu tasting and verify the quality. Ask them if they would be willing to list common allergens (for guests’ safety). Interview the food and drink provider. You will want to know about their experiences handling an event of your size. Request references, so that you can verify their claims with past customers.

5. High-quality Event Furniture Rentals

Many times, people often push event furniture rentals to the back of their minds.  They’ll order chairs and tables, but not think too much about it. The selection of the furniture ties back into your theme and affects your choice of vendor.  Ensure it meets your event’s level of style, comfort, and required functionality. Your guests will be very grateful, especially about comfort.

Conclusion

Do you want to throw a successful event?  The five items above are the bare minimum of what you should focus on. Select your theme, choose the right venue, create a good menu, and select high-quality event furniture rentals.  Make sure you engage with top-quality vendors because they are worth the cost. Finally, remember to enjoy your event.