A Guide to Building an Applicant Tracking System for Recruiting Agencies

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Recruiting agencies need to find new talent for their client brands on a regular basis in order to keep up with demand. That means there’s a constant stream of job seekers entering the market and trying to get hired by the right company. Recruiting software is essential when it comes to managing your hiring process, keeping track of your job ads, and tracking resumes that pass through your agency. A strategic hiring software solution can also help you find hidden talent by streamlining the application process and automating the screening process. If you run an agency, you know how much of an impact hiring quality people has on your company’s success. Finding high-quality employees who meet your company’s standards isn’t always easy. New job applicants have so many options today that it can be difficult to stand out from the crowd… As a result, many recruiters are turning to applicant tracking systems to get ahead of potential applicants and prevent them from applying elsewhere. 

What is an Applicant Tracking System?

An applicant tracking system (ATS) is software that helps companies manage their hiring process, including tracking resumes and job applicants, as well as automating the application process for example check Recruiterflow. Some applicant tracking systems also allow hiring managers to conduct research on candidates and access hiring reports. Once your agency has an ATS in place, you can use it to track each application submitted through your job ads. And because each application has a unique resume, you can use tracking to determine which candidates are likely to pass the next round of hiring. This information can help you narrow down your search to the most qualified candidates. You can also use tracking to set up automated follow-up with candidates who are likely to be hired. This can help you focus your time and energy on the candidates who have a real chance of getting hired.

Why You Need to Build a Recruiting System

Dealing with a massive applicant pool means finding enough qualified candidates is difficult. And when you do find candidates who meet your requirements, you might find that they don’t want to work for your company. Beyond that, if you’re an agency, you know the pressure to find the right talent at all levels of the marketing funnel can be a struggle. You’ll need to find top-notch people who are interested in your program, who want to take a job, and who want to do the job you have available. A powerful applicant tracking system can help you find these candidates and streamline the hiring process. It can also help you identify candidates who might be a good fit for your company. 

The Pros of an Applicant Tracking System

– Ease of Use – A recruiting software system should be easy to set up and use. Once it’s up and running, you won’t have to spend a lot of time managing it. That frees up time to focus on hiring and growing your agency.

– Increased Efficiency – An applicant tracking system can improve the efficiency of your recruiting process. That means you can spend less time finding qualified candidates, scheduling interviews, and making offers.

– Ease of Access – An applicant tracking system should be easy to access from any computer with Internet access, so you don’t have to take time out of your day to manage your hiring process.

– Recruitment Automation – If your agency uses applicant tracking software, you can use it to track each application and automate the screening process. This allows you to save time and resources that would otherwise be spent screenering resumes. 

The Cons of an Applicant Tracking System

– Inaccurate Tracking – Tracking software isn’t perfect, and it’s especially difficult to track resumes that are handwritten. If you have a high volume of applications, tracking software could be inaccurate.

– Privacy Concerns – Applicants might be concerned about their personal information being tracked. That’s especially true if you’re using applicant tracking system that tracks handwritten resumes. You can minimize these concerns by having employees read applications only.

– Lack of Internal Communication – The hiring process has to be smooth and efficient. If it’s not, candidates will notice and they could end up on another company’s radar.

How to Choose an ATS for Recruiting Agencies

When it comes to choosing an ATS or a staffing agency software, you need to consider a few key factors. At the top of the list is your agency’s needs. If you aren’t sure what those are, think about your current workflow and how an applicant tracking system could improve it. Another important factor to consider is the level of technology that you already use in your business. If you use a lot of basic technology such as spreadsheets, then an applicant tracking system is probably unnecessary.

5 Steps to Create a Great Recruiting Software Program for Your Agency

These are some of the key steps that you should take if you want to create a recruiting software program that will help your agency find talent and streamline the hiring process. Focus on the Resumes – In order to find the right employees, you need to find the right people. One of your top priorities should be recruiting quality candidates who have well-written resumes. Use Tracking to Find the Best Candidates – Once you’ve narrowed down the pool of candidates, you need to use tracking to find the right ones. Use Internal Communication – A great hiring strategy isn’t effective if you don’t let your team know about it. That could mean holding regular meetings during which you discuss hiring strategies, sharing job ads on social media, and sending regular emails with hiring tips. Set Clear Goals – Tracking isn’t useful if you don’t have goals to measure against. That means you need to have hiring goals and have your managers set them.

Conclusion

Internal communication and internal tracking are crucial parts of an HR strategy. If your recruitment process is siloed, with no cross-department communication, then you’re setting yourself up for failure. An applicant tracking system should be a core part of your recruiting strategy. If you don’t use one, then you’re at risk of missing out on talented candidates. Whether you run a large company or a small one, hiring quality employees is critical to success.